Guardian

  • Executive Assistant

    Location US-MI-Auburn Hills
    REF.
    2018-1895
    Category
    Customer Service/Support
  • Overview

    Guardian Glass, a major business unit of Guardian Industries, is one of the world’s largest manufacturers of float, coated and fabricated glass products. At its 25 float plants around the globe, Guardian Glass produces high performance glass for use in exterior (both commercial and residential) and interior architectural applications, as well as transportation and technical products. Guardian glass can be found in homes, offices, cars and some of the world’s most iconic architectural landmarks. The Guardian Glass Science & Technology Center continuously works to create new glass products and solutions using the most advanced technology to help customers see what’s possible™. Visit guardianglass.com for more information.

     

     

     

    Responsibilities

    Guardian Industries, LLC is seeking an early bird, experienced Executive Administrative Assistant at their world headquarters located in Auburn Hills, Michigan. This role provides dedicated assistance to the VP of Engineering and three supporting members of his team, one sitting in the UK. This opportunity also will require working in a cooperative manner with the other Executive Administrative Assistants in the building. 

     

     

    • Calendar management 
    • Manage phone, email and written communications
    • Arrange business travel, schedule meetings and attendant logistics for both international and domestic travel
    • Compile expense reports, departmental spending reports, etc.
    • Maintain both paper and electronic files
    • Manage vendor invoices using the company’s procurement system
    • Coordinate and plan events off-site
    • Create and prep agendas for leaders 
    • Create and distribute employee notifications

     

     

     

    Qualifications:

     

    The ideal candidate will be exceedingly well organized, attentive to detail, proactive in establishing useful processes and procedures, and customer focused.  The ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, while remaining even tempered, flexible, proactive, resourceful and efficient, with a high level of professionalism and utmost sensitivity to confidential information, is required.  The qualified candidate will also possess the following:

     

    • Minimum 5 years of executive administrative support experience; BS/AS degree preferred
    • Strong proficiency in MS Office®, including PowerPoint, Outlook, Word, and Excel
    • Experience working in an expense management system
    • Problem solving IT issues that may come up
    • Excellent organizational skills with an ability to think proactively and prioritize work
    • Ability to problem solve and take initiative  
    • Highly developed written and oral communication skills
    • Excellent calendar management
    • Experience organizing high level meetings and large-scale events
    • Ability to manage small projects independently
    • Ability to work well both independently and in a group environment
    • Ability to adapt quickly to shifting demands and priorities and act independently
    • Ability to connect and communicate with people from different cultures around the world

    What do we have to offer?

    If you have been looking for an environment where people are valued, entrepreneurial spirit is boundless and opportunities for success are based on merit, and if you want to add value to your company, then Guardian Industries may be the place for you.

     

    We offer competitive compensation and a wide variety of benefits including health/dental/life insurance, prescription coverage, STD and optional LTD, paid vacation and holidays, and a 401 (k) with a $1 for $1 match up to 7%. For more information visit us at www.guardian.com.   Guardian Industries is an Equal Opportunity Employer.  

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